When the first computer debuted for the public, most people used it as a form of communication. When emails made it to computers, the communication world was opened even more. You can reach anyone around the world. All that’s needed is one account. Or more. Today, you can choose from different email providers like Zoho, Gmail, Proton, Outlook, Yahoo, and more.
Like our documents, photos, videos, and other media content, programs and software, our emails can be just as important. They are forms of documented conversations between two parties that can come handy and helpful one day. Therefore, they should be stored in another storage device or the cloud as well. Simply put, emails are important too and should be backed up.
Storing your email archives for a long time can be done in different ways. There’s external storage, network, or cloud. Let’s take a look at each of them.
External storage includes external storage devices such as USB, memory cards, external SSD, or the more popular and widely used external hard drive. They are more popular because they offer large storage capacity, portability, and efficiency at a relatively affordable price.
External hard drives are easy to use too. But they can be prone to physical damage.
External hard drives are an attractive solution to long term data storage needs because of the extreme ease of use. In nearly all cases, all you need to do is to plug the hard drive into your computer with a USB cable and the drive is displayed to you in the file manager. From this point, all you need to do is to drag and drop your data files, such as your email archives, directly to this drive and they are copied. The only possible concerns for these devices arise if you travel with them or move them around often. There is only one hard drive inside and the reliability of that hard drive depends on the precision of the mechanical parts of the drive being able to read the disk. Dropping the drive can cause internal mechanical damage which, in some cases, can result in loss of your data.
Saving through a network, or more commonly called Network Attached Storage (NAS) is another way. But it can be complicated.
Network Attached Storage (NAS) devices are a bit more complex than simple USB-based external hard drives. This is because NAS devices include the ability to connect to your home’s network using either Wi-Fi or Ethernet and then to offer data archive access for any computer connected to your home network. Such devices can be made more reliable than an external hard drive because you can configure some models into